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General terms of sales, delivery and payment

1. General remarks and scope

1.1 The present terms apply to all business transactions entered into by IVT GmbH & Co. KG (“IVT” in the following) and their customers (“customer” in the following). These terms apply only if the customer is an entrepreneur within the meaning of Section 14 of the German Civil Code (Section 14 BGB), a public law entity or a special fund under public law.

1.2 These terms shall apply exclusively to all business transactions; any conflicting or diverging terms and conditions of the customer will not be recognized by IVT, unless their application was expressly agreed to by IVT. The present terms shall apply even if IVT effects delivery to the customer without reservation while being aware of such conflicting, diverging or supplementary terms of the customer.

1.3 Notwithstanding anything to the contrary contained herein, separate, individual agreements concluded with the customer shall take precedence over the provisions in these terms. Such individual agreements require written form and/or IVT’s written confirmation to be effective.

1.4 Any legally relevant representations and notices to be made to IVT by the customer after conclusion of the contract (incl. deadlines or grace periods, notices of defects, revocation of the contract or price reductions) need to be made in writing to be effective. Transmission by means of telecommunication is not sufficient. Electronic form as per § 126a BGB and text form as per § 126b BGB shall be excluded.

1.5 References to statutory provisions are for clarification purposes only. Even without such references, legal regulations and statutory provisions generally apply without limitation unless they are expressly changed or excluded in these terms.

2. Conclusion of a contract

2.1 IVT’s offers are without engagement. This provision also applies if IVT provides the customer with catalogs, technical documentation or other product information and documents subject to retention of title and copyrights.

2.2 The placing of an order by the customer constitutes a binding offer to conclude a contract. Unless otherwise specified in the order, IVT may accept the customer’s contract offer within 4 weeks upon receipt of the order.

2.3 Delivery contracts only enter into force upon written acceptance or shipment of the goods at the latest. Transmitting acceptance via telecommunications shall be deemed written acceptance.

2.4 In the event IVT uses a telecommunications or other electronic media service to conclude a contract, the customer hereby waives his right to appropriate, effective and accessible technical means for the detection and correction of type errors, disclosure of the information specified in Art. 246, Sec. 3 EGBGB (German Introductory Act to the Civil Code) and to a confirmation of receipt of the order. Any electronically transmitted order shall not be deemed received until downloaded and opened by IVT.

3. Prices – terms of payment

3.1 All prices are quoted ex warehouse at the time of the order including the costs for simple packaging and subject to VAT at the rate in effect at the time the invoice is issued.

3.2 If the agreed delivery period is longer than one month from the conclusion of the contract, IVT is entitled to charge the prices according to the price list valid on the day of delivery

3.3 In the event of a sales shipment (Section 6, paragraph 1), the customer shall bear all shipping costs ex warehouse and any transport insurance fees if an insurance is requested by the customer. Any customs duties, fees, taxes and other public charges are borne by the customer.

3.4 Sales and shipping packaging can be disposed of by the customer via the Dual Systems. IVT participates in a dual system and is registered in the LUCID packaging register. There is no further obligation to take back sales and shipping packaging of IVT. The taking back of transport packaging with the exception of pallets and racks requires an agreement between the customer and IVT on the return with costs.

3.5 IVT charges a minimum quantity surcharge amounting to 20,- EUR net for small orders with a net delivery value of less than 100,- EUR.

3.6 The customer agrees to receive invoices electronically. Electronic invoices shall be sent to the customer by e-mail in PDF format to the e-mail address provided. Upon express request, the invoice dispatch can also be changed to delivery by post at any time. Unless agreed otherwise, the agreed purchase price is due and payable within 20 days of the invoice date.

3.7 Regardless of the means of payment, payment shall be deemed received on the date IVT can dispose of the amount due.

3.8 The customer is considered to be in default once the payment term specified in paragraph 6 expires. In the event of default, the customer will be charged late-payment interest at the current applicable rate. IVT reserves the right to make additional claims for losses caused by default. Any claim to commercial maturity interest within the meaning of Section 353 of the German Commercial Code (HGB) remains unaffected by the above provisions.

3.9 The customer may only claim a set-off or exercise its right of retention to the extent that its claim is uncontested or has become res judicata. Nothing in these terms shall exclude any opposing rights the customer may have in the event of defective deliveries (Section 8).

3.10 Should it become apparent after conclusion of the contract that IVT’s claim to the purchase price is jeopardized by the customer’s inability to perform (e.g. the customer files for bankruptcy), IVT may refuse performance and – after setting a reasonable grace period – revoke the contract in accordance with statutory requirements (Section 321 BGB). Subject to the statutory provisions on the immediate revocation of a contract, IVT may revoke a contract governing the production of unmarketable items (products made to specification) with immediate effect; the statutory regulations concerning the lack of necessity to set a deadline remain unaffected.

3.11 Provided there are already outstanding claims for payment under the ongoing business relationship with the customer, IVT may refuse further deliveries until the customer has settled all claims in full. The above provision applies mutatis mutandis to any credit lines granted by IVT.

4. Retention of title

4.1 IVT will retain legal ownership of the goods sold until full payment is received for all present and future claims arising out of the corresponding sales contracts and the current business transaction (“secured claims” in the following).

4.2 Any goods subject to retention of title may not be pledged or offered as security to third parties by the customer until all secured claims have been paid in full. The customer shall notify IVT immediately of any attempt by third parties to seize such goods.

4.3 Any breach of contract on the part of the customer including, without limitation, nonpayment of the payable purchase price, shall authorize IVT to revoke the contract in compliance with statutory provisions and demand the return of the goods sold on the basis of the retention of title and IVT’s revocation of the contract. If the customer fails to pay the payable purchase price, IVT may only exercise the aforementioned rights after having set a reasonable grace period unless such a grace period can be dispensed with in accordance with statutory requirements.

4.4 The customer may resell and/or process the goods subject to retention of title in the ordinary course of business. In this case, the following supplementary provisions apply.

  • IVT retains title to the goods supplied even though they have been processed, blended or combined in such a way that they now form part of or are converted into a new product, whereby IVT shall be considered as manufacturer. In case proprietary rights of third parties continue after such processing, blending or combination, IVT acquires joint title to the new product in proportion to the invoice values of the processed, blended or combined goods. In all other respects, the same provisions that apply to the goods delivered subject to retention of title shall also apply to the new product.
  • Any claims against third parties arising out of the resale of IVT’s goods or the newly created product shall be considered assigned to IVT by the customer by way of security either in full or in proportion to the value of the joint title as specified in the provisions above. IVT accepts the assignment. The contractual obligations of the customer contained in paragraph 2 shall also apply with respect to the assigned claims.
  • The customer remains entitled to collect claims from resale. IVT shall not collect such claims as long as the customer meets its financial obligations, does not default on its payments, does not file for bankruptcy and as long as there is no other indication of the customer’s inability to fulfill its contractual obligations. Should the customer fail to meet the above requirements, IVT may require the customer to disclose the assigned claims and the corresponding debtors as well as all information necessary to collect such claims, submit the necessary documents and notify the debtors (third parties) concerned of the assignment.
  • In the event the realizable value of these securities exceeds IVT’s claims by more than 10 %, IVT shall, upon request of the customer, release securities. IVT may choose the securities to be released at its own discretion.

5. Delivery periods, delays in delivery

5.1 Delivery and/or performance periods and delivery and/or performance dates are agreed individually and/or specified by IVT upon acceptance of the order.

5.2 The beginning of the individually agreed or specified delivery or performance periods is subject to the successful clarification of all technical questions.

5.3 IVT’s observation of the delivery or performance periods is further subject to the customer’s due and timely compliance with all contractual obligations. IVT reserves the right to refuse performance in accordance with Section 320 BGB if the customer fails to render the agreed consideration.

5.4 IVT shall give the customer prompt written notice in the event of failure to or delay in performance of deliveries or other obligations by sub-suppliers or subcontractors, in whole or in part, despite appropriate congruent hedging transactions, due to circumstances beyond IVT’s reasonable control or acts of God, i.e. obstacles to performance occurring without IVT’s fault or negligence and lasting more than 14 calendar days. In this case IVT may delay performance of the delivery or other obligation by a period of time equal to the duration of the obstacle to performance or revoke the contract in whole or in part on the basis of the unfulfilled part of the contract as long as the above information requirement has been met and IVT has not assumed the procurement and/or production risk and the obstacle to performance is not temporary. Within the meaning of the above provisions, the following circumstances shall be deemed equivalent to acts of God to the extent these circumstances are beyond IVT’s reasonable control and occur without IVT’s fault or negligence: strike, lockout, government intervention, energy and raw material shortages, delivery bottlenecks, business interruptions (e.g. through fire, water and machine failure) and all other interruptions occurring without IVT’s fault or negligence.

5.5 In the event a binding delivery and/or performance period and/or date has been agreed and is exceeded by more than four weeks due to the circumstances described in point 4 or the continuation of the contract would pose an unreasonable hardship on the customer in the event of a non-binding performance date, the customer may revoke the contract on the basis of the unfulfilled part of the contract.

5.6 Commencement of default in delivery on the part of IVT is subject to statutory provisions. In the event IVT defaults on a delivery, the customer shall be entitled to claim lump-sum compensation for damages caused by default. Such lump-sum compensation amounts to 0.5 % of the net purchase price for every full calendar week IVT is in default, but no more than 5 % of the net purchase price of the delayed goods. IVT reserves the right to establish that the customer did not incur any or significantly less damage than the amount covered by the compensation specified above.

5.7 The rights of the customer set forth in § 9    below and IVT’s legal rights including, without limitation, the exclusion of contractual obligations (e.g. due to impossibility of performance, unreasonable hardship and/or provision of a remedy) remain unaffected by these provisions.

6. Delivery, transfer of risk, acceptance, delays in acceptance

6.1 Delivery is effected ex warehouse, which is also the place of performance. Upon request and at the expense of the customer, the goods can be shipped to a different destination (sales shipment, Section 447 BGB). Unless otherwise expressly agreed, IVT may choose the method of shipping (including, without limitation, carrier, dispatch route and packaging).

6.2 IVT may perform partial deliveries, provided this does not have any negative consequences for the customer.

6.3 IVT reserves the right to deliver consumables in commercially standardized quantities, i.e. short or excess deliveries, provided these deliveries remain within reasonable bounds and do not conflict with the customer’s interests.

6.4 The risk of accidental loss of or accidental damage to the goods passes to the customer when the goods are handed over to the customer. In case of a sales shipment, the risk of accidental loss of or accidental damage to the goods as well as the risk of delay already pass to the customer upon delivery of the goods to the forwarder, carrier or other third party authorized to collect the goods. In the event of default of acceptance, the risk shall pass to the customer upon default.

6.5 In case the customer is in default of acceptance, fails to cooperate or is otherwise responsible for delaying IVT’s delivery, IVT may claim compensation for the damage incurred including any additional expenses (such as storage costs).

6.6 Outside the warranty for defects, IVT is not obliged to take back goods. If IVT agrees to take back the goods in individual cases as a gesture of goodwill, IVT is entitled to demand a handling and restocking fee of 20% of the net value of the goods, but at least 50,- EUR. Furthermore, the customer shall bear the costs of returning the goods.

7. Property rights, provision of documents

7.1 The customer shall inform IVT without delay of any property right claims of third parties pertaining to the products delivered by IVT. IVT may, but is not obliged to, defend these rights at its own cost and for its own benefit.

7.2 The customer warrants that any accompanying goods, services and documentation provided by the customer are free of third-party rights. The customer shall indemnify IVT against any claims of third parties arising out of the infringement of third-party rights, unless the customer cannot be held responsible for this legal defect.

7.3 IVT reserves the right of ownership and copyright to all documents or aids provided to the customer, such as in particular drawings, illustrations, graphics, drafts, calculations, descriptions, plans, technical specifications, documentation, data carriers and software programs. Such documents and aids are to be used exclusively for the contractual performance and may not be made available to third parties without the expressly written consent of IVT. The software programs provided by IVT may only be used by customer within the scope of the applicable license provisions.

8. Claims for defects of the customer

8.1 Unless otherwise provided below, the rights of the customer in the event of material and/or legal defects (including wrong or short delivery, incorrect installation or defective installation manual) are subject to statutory requirements.

8.2 The legal basis for any liability for defects on the part of IVT shall be the agreement made concerning the quality of the goods. Agreements on the quality of the goods include all product descriptions and specifications which are either contained in IVT’s catalogs or provided to IVT by the customer and expressly approved by IVT. The information, drawings, illustrations, samples, technical specifications and data as well as recommendations for use contained in brochures, catalogues, advertisements, price lists or offer documents shall be deemed to be an agreement on the quality of the goods, provided that they have been expressly confirmed as binding by IVT and effectively included in the individual contract. Guarantees of quality (in the sense of strict liability) are only those which have been expressly designated as such by IVT in the order confirmation.

8.3 Any claim made by the customer based on any defect in the quality or condition of the goods is subject to the customer having fulfilled its legal obligations to examine the goods upon delivery and notify IVT of any defects (sections 377, 381 HGB). Any defect discovered during examination or later shall be notified to IVT in writing without delay. Such notice shall be deemed given without delay if delivered or mailed within two weeks. Without prejudice to the above examination and notification obligations, the customer shall inform IVT in writing of any obvious defects (including wrong and short shipments) by mailing a corresponding notice within two weeks after delivery. In the event the customer fails to duly observe its examination and/or notification obligations, IVT will not accept liability for any defects not notified to it.

8.4 Should the goods delivered be defective, IVT reserves the right to choose an appropriate remedy either by repairing the defect (rectification) or providing goods free of defects (replacement delivery). However, nothing in this agreement shall exclude or in any way limit IVT’s right to refuse the provision of a remedy in accordance with applicable laws.

8.5 IVT may make the provision of the remedy owed to the customer dependent on whether the customer pays the payable purchase price. The customer may, however, withhold a reasonable proportion of the purchase price.

8.6 The customer shall give IVT a reasonable period of time and the opportunity to provide the required remedy including, without limitation, returning the defective goods to IVT for examination purposes. In the event of replacement, the customer shall return the defective goods to IVT in accordance with statutory requirements. Any remedy provided by IVT does not include the removal nor the reinstallation of the defective goods unless the installation was originally carried out by IVT.

8.7 In the event the goods are defective, all costs incurred during the examination of the goods and the provision of a remedy including, without limitation, transport, travel, work and material costs shall be borne by IVT. Should the claim of the customer turn out to be unjustified, IVT may demand reimbursement of all costs incurred in connection with the customer’s claim.

8.8 In the event IVT fails to remedy a defect or a reasonable grace period set by the customer expires without any results or can be dispensed with in accordance with statutory provisions, the customer may revoke the contract or reduce the purchase price. The customer has no right to revoke the contract if the defect is immaterial.

8.9 Except as expressly provided in Section 9, any claims of the customer for damages and/or for reimbursement of futile expenses are hereby excluded.

9 Other liability

9.1 Unless otherwise specified in these terms and conditions including the following provisions, IVT shall be liable for any breach of contractual or non-contractual obligations in accordance with statutory requirements.

9.2 Nothing in these terms shall exclude or limit IVT‘s liability for claims based on willfulness or gross negligence howsoever arising. In the event of ordinary negligence, IVT shall only be liable for

  • death or injury to body or health;
  • breaches of material contractual obligations (obligations essential for the proper performance of the contract the compliance with which the contracting partner may generally trust in). In such a case IVT’s liability shall, however, be limited to the foreseeable damage normally covered by a contract.

9.3 Notwithstanding the provisions in paragraph 2, IVT does not exclude or limit liability for fraudulent concealment of defects or for any warranties or representations made by IVT as to the nature or quality of the goods. The same applies to claims of the customer made on the basis of the German Product Liability Act (ProdHaftG).

9.4 In the event of a breach of contractual obligations not caused by a defect, the customer may only revoke or terminate the contract if IVT is responsible for this breach. The right of the customer to terminate the contract at any time (including but not limited to the rights granted in sections 650 and 648 BGB) is hereby excluded. In all other respects, the statutory provisions apply.

10. Limitation of actions

10.1 Unless otherwise agreed in individual cases, the limitation periods for claims arising from material defects and defects of title shall be governed by the statutory provisions.

10.2 The above limitation periods specified in the German sale of goods laws shall also apply to all contractual and non-contractual claims for damages made by the customer based on defective goods, unless applicable legal provisions require shorter limitation periods in individual cases (sections 195, 199 BGB). Irrespective of the above provisions, nothing in this agreement shall preclude or in any way limit the limitation periods for claims under the German Product Liability Act. In all other respects, claims made by the customer for damages under Section 9 are subject to the applicable statutory limitation periods.

11. Corrosion in connection with corrosive water conditions

IVT and customer are aware of the importance of water quality in connection with corrosion processes. IVT cannot guarantee that the systems are free of corrosion for all water qualities. It is therefore necessary that the customer checks the water quality with regard to corrosion properties before installing the products supplied by IVT.

12. Contractual ban on re-exports to Russia

12.1 The recipient/contractual partner of the IVT GmbH & Co. KG assures that goods supplied that fall under the scope of Article 12g Regulation (EU) 833/2014, will not be sold, exported, or re-exported, either directly or indirectly, to the Russian Federation or for use in the Russian Federation.

12.2 The recipient/contractual partner shall undertake its best efforts to ensure that the purpose of paragraph (1) is not frustrated by any third parties further down the commercial chain, including by possible resellers.

12.3 The recipient/contractual partner shall set up and maintain an adequate monitoring mechanism to detect conduct by any third parties further down the commercial chain, including by possible resellers, that would frustrate the purpose of paragraph (1).

12.4 Any violation of paragraphs (1), (2), or (3) shall constitute a material breach of contract and entitles IVT to terminate the supply relationship with immediate effect and to cancel orders already accepted without delay. The recipient/contractual partner shall indemnify IVT from all costs, third-party claims, and other disadvantages (e.g., fines) resulting from the breach of an obligation under the paragraphs (1), (2), or (3). This shall not apply if the recipient/contractual partner is not responsible for this breach of duty. Furthermore, IVT shall be entitled to demand a contractual penalty of 5% of the sales price of the goods sold in violation of the provisions of this regulation. Any further claims for damages shall remain unaffected by this.

12.5 The recipient/contractual partner shall immediately inform IVT about any problems in applying paragraphs (1), (2) or (3), including any relevant activities by third parties that could frustrate the purpose of paragraph (1). The recipient/contractual partner shall make available to the IVT information concerning compliance with the obligations under paragraph (1), (2) and (3) within two weeks of the simple request of such information.

13. Applicable law and place of jurisdiction

13.1 These business transactions and all legal relationships between IVT and the customer are subject to the laws of the Federal Republic of Germany under exclusion of all international and supranational (contractual) legal systems including, without limitation, the UN Convention on Contracts for the International Sale of Goods. The legal requirements and effects of the retention of title clause under Section 4 are subject to the laws applicable at the location of the goods to the extent the laws of the Federal Republic of Germany are invalid or ineffective.

13.2 In the event the customer is a businessperson within the meaning of the German Commercial Code, a public law entity or a special fund under public law, the exclusive and international place of jurisdiction for all disputes arising out of or in connection with the contract shall be the court of competent jurisdiction at IVT’s head office in 91189 Rohr. IVT does, however, reserve the right to bring its claims against the customer at the general place of jurisdiction of the customer.

13.3 For the interpretation of these General Terms of Delivery and Payment, their German version shall prevail, even if translations of these General Terms of Delivery and Payment are provided to the customer or signed by the parties.

IVT GmbH & Co. KG, Rohr, March 2024

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